A Physical Meeting in Workly is a solo recording session with auto-recording enabled — perfect for in-person meetings, walkthroughs, or interviews where you want everything captured and processed by AI afterward.
Start a physical meeting
- Open the Meetings page
- Click Physical Meeting
- The dialog “Set up a physical meeting with recording” opens
Fill out the dialog
- Meeting Title (required, minimum 3 characters) — for example, Sprint Planning. Workly pre-fills “{Your name}’s Physical Meeting” so you can start in one click.
- Description (optional) — what the meeting is about
- Project (optional) — link the meeting to a specific project
- Attendees (optional) — internal teammates and/or external email addresses
Click Start Meeting
Click Start Meeting. Workly creates the meeting and drops you straight into the audio recording UI in fullscreen mode.
While the meeting is running
- The mic is unmuted by default — Workly is recording immediately
- A volume visualization shows live audio levels
- You can mute / unmute with the mic button
- You can minimize the meeting to keep working in Workly with the recorder running in the background
End the meeting
Click End Meeting. Workly stops the recording and starts processing transcript, summary, MOM, and action items in the background.
Important to know
- Physical meetings start and record immediately — they are not scheduled in advance
- If you close the browser tab during the meeting, Workly warns you that the recording will be lost
- Physical meetings cannot be edited or rescheduled — they’re a one-time recording session
Frequently asked questions
What is a physical meeting in Workly?
A solo recording session with auto-recording enabled. Workly captures audio and uses AI to generate transcripts, summaries, minutes of meeting, and action items afterward.
How do I start one?
Open the Meetings page, click Physical Meeting, fill out title and (optionally) description, project, and attendees, then click Start Meeting.
Can I schedule a physical meeting in advance?
No. Physical meetings start and record immediately when you click Start Meeting — they aren’t scheduled like regular meetings.
Can I keep working while the meeting records?
Yes. Minimize the meeting and use the rest of Workly normally. Recording continues in the background. Avoid closing the browser tab — Workly warns you and the recording can be lost.
