Collaboration & Teams
Sharing a Drive file with a public link
Last Updated: April 27, 2026Generate a public, password-protected, expiring link to share a Workly Drive file with anyone — including people outside your workspace.
Previewing files in Workly Drive
Last Updated: April 27, 2026Preview PDFs, images, video, audio, Office documents, and code files inside Workly Drive without downloading anything.
Sorting, filtering, and views in Workly Drive
Last Updated: April 27, 2026Switch between Grid and List view, sort by name, date, or size, and filter Workly Drive by file type and date.
Bulk actions and multi-select in Workly Drive
Last Updated: April 27, 2026Select multiple Drive items and download, share, move, copy, archive, or delete them all at once with the selection action bar.
Starring and pinning items in Workly Drive
Last Updated: April 27, 2026Star Drive items for a personal favorites list, or pin them to the sidebar so they're one click away from anywhere in Workly.
File details, sharing info, and activity history in Workly Drive
Last Updated: April 27, 2026Open the Drive Info panel to see file details, current sharing, and the full activity history of any file or folder in Workly.
Trash, restore, and permanent delete in Workly Drive
Last Updated: April 27, 2026Recover deleted files from Trash in Workly Drive — or permanently delete and empty Trash when you no longer need them.
Inviting team members to your workspace
Last Updated: March 9, 2026Invite your team to collaborate in Workly. Send email invitations, manage pending invites, and help new members get started in your workspace.
Online presence and status indicators
Last Updated: March 9, 2026See who is online in Workly with real-time presence indicators. Know when team members are active, away, or offline.
Leaving a project
Last Updated: March 9, 2026Leave projects in Workly when you no longer need to be a member. Remove yourself from projects to declutter your sidebar.
Accepting workspace and project invitations
Last Updated: March 9, 2026Accept workspace and project invitations in Workly. Join workspaces, get access to projects, and start collaborating with your team.
Creating and managing chat groups
Last Updated: March 9, 2026Create and manage chat groups in Workly. Add members, promote admins, demote admins, remove members, and leave groups — all from group settings.
Managing chat groups — members, admins, and settings
Last Updated: March 9, 2026Manage chat groups in Workly. Add and remove members, promote and demote admins, change group names, and configure group settings.
Joining public workspaces
Last Updated: March 9, 2026Join public workspaces in Workly to collaborate with teams and communities. Discover open workspaces and start collaborating immediately.
Managing workspaces and organisations
Last Updated: March 9, 2026Manage workspaces in Workly. Create multiple workspaces, join public ones, invite users, and switch between workspaces for different teams or projects.
Managing project members and roles
Last Updated: March 9, 2026Manage project members in Workly. Add and remove team members, promote to admin, demote from admin, and control who has access to your project.
Switching between workspaces
Last Updated: March 9, 2026Switch between multiple workspaces in Workly. Manage different teams and organisations by switching from the sidebar workspace selector.
Real-time collaboration and live updates
Last Updated: March 9, 2026Workly keeps everything in sync with real-time updates. See task changes, new messages, and project updates as they happen — no refresh needed.
Workspace roles and permissions
Last Updated: March 9, 2026Understand workspace roles in Workly. Learn about owner, admin, and member permissions and how they control access across your workspace.
Uploading files and folders to Workly Drive
Last Updated: April 27, 2026Upload files and folders to Workly Drive — by clicking Upload Files, Upload Folder, or simply dragging and dropping from your computer.
Creating and organizing folders in Workly Drive
Last Updated: April 27, 2026Create folders, color-code them, and nest them in Workly Drive to keep your team's files organized.
Sharing Drive files and folders with users, projects, and workspaces
Last Updated: April 27, 2026Share Workly Drive files and folders with specific teammates, project members, or your entire workspace — with View or Edit permissions.